Good Data is No Accident

Data represents a major investment in time, effort, and money. Loosely managed data can be even more costly than high profile technology projects. Here are some things that you can do to protect your data:

Document data definitions and collection procedures. Reference material reduces misunderstandings and shortens the time required to train data entry staff. Documentation also contributes to consistent data collection over time, making it easier to identify trends. In addition, written instructions contribute to data that is compatible across organization units and levels.

Have knowledgeable people collect data as close to its source as possible. This practice catches mistakes before they are entered, improving the quality of data and the value of reports.

Use program edits to catch mistakes as they are entered. And, check reports for consistency and accuracy. Fixing data problems before other people spot them adds to the credibility of reports.

Observe data security practices. Backing up data and using software security measures are a must when handling valuable or sensitive information. This is true even if the data is not accessed over the Internet.